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Quotation Email

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What the draft includes

• Polite greeting addressed to the client PIC
• Reference to the style being quoted
• Quotation summary (price, key terms)
• Mention of the attached quotation PDF
• Clarifying notes (e.g., “price may adjust if tech pack changes”)
• Call to action (“please review and let us know”)
• Professional sign-off from the assigned merchandiser

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Example draft

Hi Kaimook,

Please find attached our quotation for style J26WGW153.

We have prepared the pricing based on the current tech pack, measurement file,
and material assumptions. Please note that the price may be adjusted if there
are changes to fabric quality, trims, order quantity, or special finishing
requirements.

Kindly review and let us know if you have any comments.

Best regards,
Mai
VinMake

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Approval actions

• Send the email
• Edit the draft first
• Regenerate with different tone or content
• Attach a different quotation (e.g., revised price)
• Save as draft in the email client
• Cancel

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What gets logged

• The draft Brain produced
• The final version that was sent (after any human edits)
• The timestamp the email was sent
• The recipient list

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Related

• Quotation — upstream; generates what gets attached
• Oversight Agent — watches the response
• Principles — why email send is always gated