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Welcome to Brain

Brain is VinMake’s internal AI operations system. It helps the team move faster on the work that drives the business: turning client RFQ emails into accurate quotations, keeping tech-pack-to-BOM time low, and giving managers a single trustworthy answer to “what is happening with this style?” Brain is not a general chatbot. Every entry point is a defined workflow, skill, or query. The AI drafts; humans approve. Every output traces back to a source artifact.
Status: Brain is in active development. This documentation is a commitment view — it tells the team what we are building, why, and what the system will and won’t do. Pages are tagged with status indicators so it’s clear what is live versus planned.

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Who Brain is for

Merchandisers

The daily users. Brain drafts client records, style records, BOMs, true costs, and quotation emails. Merchandisers review, edit, and approve.

Managers

Get consistent, source-linked answers about any client, style, or order. See pipeline risk, response delays, and inquiries going cold.

Sourcing teams

Brain suggests materials from the library; the sourcing team assigns the real ones.

The AI agent

Drafts, suggests, surfaces. Never finalizes important actions without approval.

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What Brain does today and tomorrow

Brain is being built iteratively. The first capability is the highest-pain, highest-value manual work in the studio: turning a client tech pack into a structured BOM. Everything else gets built around that anchor.

Vision

The product we’re building and the bet behind it.

Principles

The non-negotiables that shape every workflow.

Roadmap

Phases, what’s shipping now, and what comes next.

Workflows

The end-to-end RFQ→quotation lifecycle, step by step.

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How Brain relates to CutMake

CutMake remains VinMake’s structured source of truth for clients, styles, BOMs, true costs, and quotations. Brain reads from CutMake for context and writes its drafts and workflow state to its own database. When a draft is approved, it gets promoted into CutMake through the normal write path. Brain doesn’t replace CutMake. It removes the manual work between an RFQ email arriving and the right record existing in CutMake.

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A working example

A client RFQ email from Kaimook at Jaspal arrives with a tech pack, POM sheet, and measurement file. Brain:
  1. Tags the email and creates a task in the Inbox.
  2. Extracts the style fields (client, style ref, category, attachments, RFQ date).
  3. Checks for duplicate styles in CutMake.
  4. Shows Mai a draft style record for review.
  5. After Mai approves, writes the style to CutMake and offers to draft the BOM next.
  6. Reads the tech pack and produces a first-draft BOM with confidence scores.
  7. After Mai reviews the BOM, drafts the true cost.
  8. After approval, generates the quotation at the selected markup.
  9. Drafts the client email back to Kaimook.
  10. Waits for Mai’s approval before sending.
Every step is reviewable. Every output links back to the source email, attachment, or CutMake record. Every correction Mai makes is logged so the system improves.

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Where to go next

Read the vision

Why we’re building this and the bet we’re making.

See the roadmap

Phase by phase, what ships when.

Browse the workflows

The full RFQ→quotation flow, step by step.

Understand the architecture

Skills, workflows, agents, the runtime, and how data flows.